University of Connecticut University of UC Title Fallback Connecticut

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February 2nd Spring Work-Study Deadline

If you were awarded a spring work-study award you have until Friday, February 2, 2018 to accept your work-study award and secure a job.  All jobs are posted to the JobX website.

Last Day for Fall 2017 only Work-Study Students & December Grads

Thursday, December 7th is the last day students receiving a fall only work-study award can work.

December 17th is the last day students on the student labor payroll who are graduating in December can work.

November 3rd-Student Payroll Presentation

Please join Student Employment and Payroll for an important informational session on Friday, November 3, 2017 from 1:30-3:00 pm in Laurel Hall, room 101  regarding student payroll business processes.  Highlights include:

  • Overview of the hiring process, from Job X to paycheck
  • Typical Core-CT processing issues that cause errors
  • Work Study reminders
  • New termination process
  • Student sick time
  • I-9s
  • Issues impacting international students
  • And much more . . .

We will be able to live stream this presentation for those of you who are unable to attend in person. Please visit  and click on Live Stream 03, this will be the Student Employment Payroll Presentation.

Important Work-Study Tip

When entering a work-study hire in Core-CT, the aid year is 2018 for the 2017-18 academic year.

Last Day to Secure a Federal Work-Study Position

Students that have been awarded a Federal Work-Study award as part of their financial aid package must secure a position by Friday, September 22nd.  All jobs are posted on the JobX site which can be found at

You can now enter 2017-2018 Work-Study Payroll Authorizations

When processing a student employment hire be mindful of the template you are selecting. It is imperative that you use the UC_TBH_WS template for students with a work-study award. In addition to using the correct template, be sure that you are using the correct KFS account number, all work-study account numbers begin with a 529. Be very careful to never use a work-study (529) KFS account number on the student labor hire template UC_TBH_SL funding source. The work-study KFS account number should NEVER be used on the student labor hire template.

Summer 2017 Federal Work Study

Work study funds will be available to students who are registered as part-time, financially eligible during the summer 2017 term, and fill out a summer financial aid application.  If you are eligible for work study, an award will be offered to you.  If you are awarded work study, please take the following steps:

  • Log in to the Student Administration System and accept or decline your work study award
  • Secure a summer work study job and be placed on the work study payroll on or before Thursday, June 1st

Student Employment no longer accepting Form I-9s

Since the University transitioned to Core-CT last September,  Student Employment continued to accept pre-employment paperwork in order to assist departments with processing the high volume of student hires. 

Beginning Wednesday, February 1st, Student Employment will no longer be accepting nor assisting with pre-employment paperwork, which includes Form I-9s, Direct Deposit and W4s.  It is the responsibility of the hiring department to fill out these forms, including reviewing and verifying students’ identification for the Form I-9. Therefore, any student who comes to Student Employment for the purpose of completing a Form I-9 will be sent back to their supervisor to do so. Completed forms should be forwarded to the Payroll Department.  


Spring Work Study Deadlines

A reminder to  students that have a work study award.  Your spring work study award ends on May 5th.  For May graduates on the Student Labor payroll, May 5th is also the last day that you can work on the student labor payroll.